Accounting Maintenance Planner

Job Description

Overview

Responsibilities

• Ensures Health and Safety is the number one goal by following policies, processes and acting is a safe manner at all times.
• Prioritizes site work and work order process on a daily basis in consultation with Operations and Maintenance Supervisors.
• Manages maintenance data collection and information gathering to more effectively provide planned maintenance in the future.
• Prepares reports, analyzes data and makes recommendations for maintenance efficiency improvements.
• Reviews overall work backlog and scheduling constraints to develop a rolling 4-week optimal schedule for asset maintenance.
• Liaise with the Supervisors on problems and any other important changes that may influence planned maintenance activities.
• Maximize planning effectiveness by linking repeat job plans.
• Monitoring the actual maintenance activity, comparing the actual progress as compared to plan.
• Participate in the decision to optimize the work plan as per operation policy and assist in budgeting process.
• Real Time Cost Tracking
• Maintain Hard Copies of all P.O.’s and invoices by project.
• Confirming when an invoice is processed and paid.
• Maintain record of all change orders by project.
• Maintain copies of all storeroom item check outs by project.
• Facility invoice Approval
• Review invoices for correct price and correct P.O. number (Adjust P.O. accordingly).
• Expense invoices charged to CAF jobs and vice versa
• Validate invoices – insure Project Manager signs-off
• Insure when CAF or Turnaround # is issued, it is applied to any RO’s created for task prior to issuance of said number.
• Track turnaround daily cost sheets.
• Uniforms vendor management.
• Review budget and insure appropriate Item ID’s are created for specific vendors and appropriate cost codes
• Issue PO’s for CAF projects.

Qualifications

• High School Diploma required, Bachelor’s Degree preferred
• Knowledge of accounting principles and cost tracking
• Ability to create actionable items out of data and information
• Ability to use computer and applicable company software.
• Proficient in MS Office Applications - MS Excel, MS Outlook
• Strong Organizational skills with ability to track multiple projects at once
• Strong leadership and personnel development skills
• Understanding of metrics that drive project completion
• Ability to communicate with leadership on progress and project tracking

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