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Accounting Maintenance Planner

Location: Deer Park, TX, United States
Date Posted: May 9, 2023
Category: Plant & Facilities Management
Job ID: 121194

Job Description


The Accounting Maintenance Planner is responsible for maximizing operational profit through the use of effective planned maintenance.  The Accounting Maintenance Planner is accountable for the daily preparation of work orders, parts availability inquiries.  The Accounting Maintenance Planner schedules all maintenance in accordance with manpower and shop space availability to minimize maintenance delays and maximize asset availability.


  • Ensures Health and Safety is the number one goal by following policies, processes and acting is a safe manner at all times.
  • Prioritizes site work and work order process on a daily basis in consultation with Operations and Maintenance Supervisors.
  • Manages maintenance data collection and information gathering to more effectively provide planned maintenance in the future.
  • Prepares reports, analyzes data and makes recommendations for maintenance efficiency improvements.
  • Reviews overall work backlog and scheduling constraints to develop a rolling 4-week optimal schedule for asset maintenance.
  • Liaise with the Supervisors on problems and any other important changes that may influence planned maintenance activities.
  • Maximize planning effectiveness by linking repeat job plans.
  • Monitoring the actual maintenance activity, comparing the actual progress as compared to plan.
  • Participate in the decision to optimize the work plan as per operation policy and assist in budgeting process.
  • Real Time Cost Tracking
  • Maintain Hard Copies of all P.O.’s and invoices by project.
  • Confirming when an invoice is processed and paid.
  • Maintain record of all change orders by project.
  • Maintain copies of all storeroom item check outs by project.
  • Facility invoice Approval
  • Review invoices for correct price and correct P.O. number (Adjust P.O. accordingly).
  • Expense invoices charged to CAF jobs and vice versa
  • Validate invoices – insure Project Manager signs-off
  • Insure when CAF or Turnaround # is issued, it is applied to any RO’s created for task prior to issuance of said number.
  • Track turnaround daily cost sheets.
  • Uniforms vendor management.
  • Review budget and insure appropriate Item ID’s are created for specific vendors and appropriate cost codes
  • Issue PO’s for CAF projects.


  • High School Diploma required, Bachelor’s Degree preferred
  • Knowledge of accounting principles and cost tracking
  • Ability to create actionable items out of data and information
  • Ability to use computer and applicable company software.
  • Proficient in MS Office Applications - MS Excel, MS Outlook
  • Strong Organizational skills with ability to track multiple projects at once
  • Strong leadership and personnel development skills
  • Understanding of metrics that drive project completion
  • Ability to communicate with leadership on progress and project tracking



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