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Administrative Assistant - Spokane Valley, WA

Location: Spokane Valley, WA, United States
Date Posted: Nov 18, 2022
Category: Administrative
Job ID: 117419

Job Description

The Opportunity:

Clean Harbors is looking for an Administrative Assistant to join our safety focused team in Spokane Valley, WA branch location.  This role is responsible for supporting the Branch Manager and other branch personnel with the day-to-day administrative functions including billing, payroll, administrative duties, data entry, etc.


Why work for Clean Harbors?

  • Health and Safety is our #1 priority, and we live it 3-6-5
  • Competitive wages (Hourly; Time & ½ after 40hr)
  • Comprehensive health benefits coverage after 30 days of full-time employment
  • Group 401K with company matching component
  • Generous paid time off, company paid training and tuition reimbursement
  • Positive and safe work environments
  • Opportunities for growth and development for all the stages of your career


Key Responsibilities:

  • Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times
  • Matches daily worksheets with original quotation and communicating any and all changes to the Manager
  • Payroll and timecard reconciliation
  • Creates sales orders for customer service requests
  • Create paperwork for all scheduled jobs and ensure accuracy prior to use on-site or in the field
  • Adds profiled waste to all orders prior to pick-up and ensure profiles are properly priced via the quote or contract
  • Creates appropriate job-related purchase orders
  • Assures daily billing of the business with expectation that billing is accomplished each day and is consistent each week and respond in a timely manner to all billing issues/questions on unbilled reports
  • P-card reconciliation
  • Other duties as required by the needs of the Clean Harbors business.


What does it take to work for Clean Harbors?

  • High School diploma or equivalency
  • 2+ years of administrative experience required
  • Strong communication skills
  • Proficiency in Microsoft Office and related programs


Clean Harbors is the leading provider of environmental, energy and industrial services throughout United States and Canada, as well as Mexico and Puerto Rico. The Company serves a diverse customer base, including a majority of the Fortune 500 companies, thousands of smaller private entities and numerous federal, state, provincial and local governmental agencies. Through its Safety-Kleen subsidiary, Clean Harbors also is a premier provider of used oil recycling and re-refining, parts washers and environmental services for the small quantity generator market.  For many positions, we have implemented a Competency Based Progression and Pay Program, which directly rewards employees for developing increased proficiency in their key job functions through training and experience. At Clean Harbors you are offered unique opportunities for all stages of your career.


40-years of sustainability in action. Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico.  Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology – come be part of the solution with us.


Join our safety focused team today!  To learn more about our company, and to apply online for this exciting opportunity, visit us at


Clean Harbors is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.


Clean Harbors is a Military & Veteran friendly company.



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