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Field Administration Manager

Location: Edmonton, AB, Canada
Date Posted: Sep 20, 2022
Category: Administrative
Job ID: 116496

Job Description

The Opportunity:

The Opportunity

Clean Harbors is currently hiring a Temporary Field Administration Manager for an 18month Contract. The successful candidate in this role oversees and manages the administration operations of the Service Center. The Field Administration manager also provides the Site Services General Manager with Support function and improves the overall quality of the business, as well as serving as a mentor for the Field Service Representative. 

Why work for Clean Harbors?

  • Health and Safety is our #1 priority and we live it 3-6-5!
  • Competitive wages;
  • Positive and safe work environments;
  • Opportunities for growth and development for all the stages of your career. 

Key Responsibilities:

  • Ensuring that Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and acting in a safe manner always;
  • Generates or assists with quotes to customers based on input received from the Specialist and/or Account manager;
  • Identifies questionable quoted disposal, transportation, labor or material rates and presents to the General Manager before the quote is released;
  • Accurate daily data entry;
  • Responsible for matching daily worksheets with original quotation and communicating any and all changes to the Site Services General Manager;
  • Monitors worksheets for accuracy and completion prior to entry;
  • Performs daily worksheet entry and scanning into WIN WEB;
  • Creates purchase orders for assigned branches expenditures; works closely with collectors and Regional Finance Manager to assure proper extension of credit to customers;
  • Initiates job folder set up, including all applicable paperwork; Completes new profiles, recerts and amendments and ensures that they are scanned if necessary;
  • Ensures payroll reconciliation workbench is tied out prior to Company deadline; Ensures proper documentation of field personnel hours;
  • Resolves all off specs within 48 hours, and communicates with the Sales, the Customer, and Central Billing. Assures daily billing of the business with expectation that billing is accomplished each day and is consistent each week and respond in a timely manner to all billing issues/questions on unbilled reports. Complete and submit short pay and credit rebill requests;
  • Purchases all general office supplies. Involved in operation and maintenance of system hardware including but not limited to copiers and scanners; Processes vendor invoices for payment; works with the purchasing department to resolve any vendor issues in a timely manner;
  • Performs other administrative tasks and duties as required by the Clean Harbors business needs.  

What does it take to work for Clean Harbors?

  • High School Diploma Required;
  • Post Secondary Education or Certification in Finance Preferred;
  • Strong attention to detail and the ability to multi-task in a fast-paced environment
  • Solid evidence of previous customer service experience;
  • Strong computer skills, specifically with Microsoft Excel and other MS Office applications;
  • Strong verbal and written communication skills;
  • Effective organizational and time management skills;
  • Reliable method of transportation.

Join our team today!  To learn more about our company, and to apply online for this exciting opportunity, visit us at 

Wondering what to expect in starting your career with Clean Harbors? Click Here to view a Day in the Life Video! 

40-years of sustainability in action. At Clean Harbors, our mission is to create a safer, cleaner environment through the treatment, recycling, and disposal of hazardous materials. Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology – come be part of the solution with us.

Join our safety focused team today! To learn more about our company, and to apply online for this exciting opportunity, visit us at https://careers.cleanharbors.com/.

For additional information about driver career opportunities, please call us at 1-833-32-DRIVE (1-833-32-37483).

Clean Harbors is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.

Clean Harbors is a Military & Veteran friendly company.

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